December 2015 Meeting Minutes

November 6, 2016 in Meeting Minutes by brian

Shipoke Neighborhood Association Minutes
December 7, 2015

1. Call to order
2. Present:  David Witwer, Brigette Plummer, Christ Altman, Kathy Dunbar, Ellie Martindale, Betsey Dorbian, Betty MacLaughlin, Gene Gangwish, Kayla Thornton, Sebastian Schrank.  Mary Beth Follett, Carol Gangwish
–Brian Moore and Bob Haigh were excused.

3. Approval of the November meeting minutes was postponed till the next meeting.   Mary Beth explained that she wanted some more time to review and prepare them.

4. Treasurer’s Report:
BEGINNING BALANCE            $7934.90
INCOME                   500    (Los Tres Cubanos)
EXPENSES                   500.00 (Mathew Sinkkovitz Band)
19.28      (Gateway: fee for Paypal account)
ENDING BALANCE            $ 7915.62

The board also discussed the need to update the signatories for the association’s bank account.

5. Committee Reports:

  • Communications:
    There has been a steady traffic on the Shipoke Facebook account, with the number of “likes” up by 8%.    Many people posted photos from the recent Fall Festival and Chili Cook Off and these photos were popular.

    Chris Altman and Brigette Plummer proposed a Twitter holiday photo contest as a way to increase traffic on the neighborhood’s Twitter account.  The contest would run from December 15th to December 31st.   Participants could tweet in photos of neighborhood holiday decorations at:  @ShipokeHBG #Merry Shipoke  or photos of decorated holiday trees from the neighborhood at:   @ShipokeHBG #Merry Shipoke.     The photo with the most FAVORITES on January 1st will be  awarded Shipoke’s TOP TWEET prize.

    David Witwer volunteered to try out the instructions to see if they were accessible to non-TWEETERs

  • Crime:
    There were no reports of crime in the neighborhood.  The board discussed the need to remind residents to be careful to lock their car doors and to keep an eye out for neighbors who have had holiday packages left on their door steps, as these packages can sometimes be stolen.
  • Beautification:
    The board discussed that brush gathered during previous clean ups has not yet been picked up by the city.  Leaf bags are expected to be picked up during the street cleaning days this week.  Mary Beth indicated that she would talk with someone from the city administration if the brush piles continue to not be picked up.
  • Social:
    The board discussed the need to put together an overall year-long calendar of events in order to conduct effective planning and scheduling.   Board members should submit suggestions for events that they think should be held and for which they are willing to take a leadership role.   These proposals should be accompanied by a tentative budget and date for the proposed event.    In the process of doing this planning, the board should consider if it wants to continue relatively new events such as:  Groundhog Day and Art in the Park.

    Ellie Martindale said that she has begun to receive the relevant paperwork from the city to begin the preliminary preparations for the annual flea market.   The tentative date for this event is July 9th, although she has not yet heard for certain when the Pump Primers will be holding their event and the flea market is usually timed to coincide with the historic fire engine celebration.    The board discussed the need for a board member to work with closely with Ellie this year as she sets up the flea market, in order to be prepared to take over the task next year.  Kayla Thornton has volunteered to do this.

    The board discussed the need to explore possible venues and entertainments for the neighborhood’s annual meeting in March.   For the last couple of years the meetings have been held at the John Harris Mansion, but the board also discussed exploring the possibility of another location, such as the Passage to India’s community room.

  • Fund Raising:
    Kathy Dunbar updated the board on the fundraising letter that she and Bob Haigh are drafting to raise money for the Race Street Park improvements.

6. Old Business:

  • The board discussed the improved lighting in the neighborhood that has resulted from the city’s installation of LED bulbs in the streetlights.  However, this switch has not yet occurred in northern part of the neighborhood.  Residents there discussed problems caused by a light out on River Street and the fact that it has not been fixed despite that fact that residents have reported it to the city.  Mary Beth indicated that she would make a phone call to city about it as well.
  • Mary Beth will forward to the board members updates on the meetings planned by the group Harrisburg Thriving Together.  Board members can then decide if they want to attend these meetings.
  • Changes planned for the restaurant Les Tres Cubanos have been the subject of review at a recent meeting held by the Liquor Control Board.   Also HARB will be considering the restaurant’s plan to add a fire escape, which is required for the restaurant  to use the 2nd floor of the building for additional seating.   With the board’s approval, Mary Beth submitted a letter of support for this change on behalf of the association.   If HARB approves, the restaurant’s next step will be to seek approval from the Zoning Board.
  • Mary Beth and Ellie updated the board on the draft status of the letter that the neighborhood association sends to welcome new residents.

7. New Business:  No new business was presented
8. Date and Location of next meeting – January 4th at 7 pm. At the home of Kayla Thornton
9. Adjournment – The meeting adjourned at 8:30 pm